Where Things Stand
Someone on your crew is at a supplier counter waiting on a four-digit number. They text the three people who can issue one. Whoever is free answers first. When nobody is, the call comes to you: Andrew is not responding, a purchase is on hold. And POs handed out away from a computer often never reach the log, so payables finds charges with nothing to match.
That shape repeats. Every department tracks KPIs in its own Google Sheet, updated by hand. One bad sort quietly changes a number you make decisions on. The project coordinator's day is the same: pull up T-Sheets, then chase foremen for dailies and photos that never landed in Dropbox.
You said it better than I could on our call:
"It's like everything's getting done, but it's not the most efficient." Elvia Chavez
None of it is broken. But five or six systems run this way, counting dig tickets and the POs keyed by hand into QuickBooks, T-Sheets and the project tracker. Waiting another quarter is not the expensive mistake. Building the wrong one first is.
The Three Calls
Three calls, an hour each, about one a week. You bring the SOPs, I bring the questions.
| Call | What we cover |
|---|---|
| One | Your operation at altitude. You walk me through the systems you already run, where each starts and ends, and who touches it. I am mapping the landscape, not the detail. |
| Two | We narrow. By the end of this call we have picked the system to build first, and I tell you plainly what I would rule out and why. |
| Three | We go deep on that one system only. How it works today, the edge cases, and what finished looks like. |
Between the calls I map what you showed me, check what your tools actually allow, and cost the build against real effort.
What You Get at the End
A written report. It names and ranks every system we looked at, then does the real work on one: how it gets built, what it costs and how long it takes.
From there it opens one of two doors. A fixed-price proposal for that first build, or the arrangement you described on the call:
"just kind of have you on a monthly retainer to go, 'Okay, this one, Elvia, I think we might be able to get automated a lot faster than this one.'" Elvia Chavez
Anything the report scopes gets built in accounts in your name, on tools you can take elsewhere.
- Nothing gets built during the calls.
- The report scopes one system. The others get named and ranked, not designed.
- Anything beyond the three calls and the report is quoted separately.
- We start at call one, not at signature, and move at whatever pace your calendar allows.
Price, Payment, and the Next Step
Card is easiest and the button below handles it. If your accountant needs an invoice instead, reply and I will send one today.
The report is yours whether or not you hire me afterwards. Hand it to your own team or another developer and it still does its job. Picking the wrong system to build first costs more than this engagement does. That is exactly why it exists.
Next steps
If we get call one on the calendar for next week, the report is in your hands in the first half of October.